Appendix 2 - Western European Ship Reporting System (WETREP)Rules for Drafting of Reports
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Statutory Documents - IMO Publications and Documents - Resolutions - Maritime Safety Committee - Resolution MSC.190(79) - Adoption of Mandatory Ship Reporting System in the Western European Particularly Sensitive Sea Area - (Adopted on 6 December 2004) - Annex 1 - Description of the Mandatory Ship Reporting System for the Western European Particularly Sensitive Sea Area - Appendix 2 - Western European Ship Reporting System (WETREP)Rules for Drafting of Reports

Appendix 2 - Western European Ship Reporting System (WETREP)Rules for Drafting of Reports

  1 Ships on voyage to and from the Western European Reporting Area shall send reports:

  • .1 on entry into the Reporting Area; or

  • .2 immediately on departing from a port, terminal or anchorage within the Reporting Area; or

  • .3 when they deviate from routeing to their original declared destination port/terminal/anchorage or position "for orders" given at time of entry into Reporting Area; or

  • .4 when deviation from planned route is necessary due to weather or equipment malfunction or where information under entry "Q" is necessary ; and

  • .5 when finally exiting from Reporting Area.

  2 Ships need not report if, while on normal passage routeing during transit of Reporting Area, the boundary of the Reporting Area is crossed on other occasions apart from the initial entry and final exit.

  3 Upon entering the WETREP reporting area, ships will notify the co-ordination centre of the responsible authority of the Coastal State participating in the system. The vessel traffic services, RCC, coastal radio station or others facilities to whom the reports must be sent to are listed in appendix 1.

  4 Should the ship be unable to send the report to the nearest coastal radio station or other facility, the report shall be sent to the next-nearest coastal radio station or other facility as listed in appendix 1.

  5 Each report shall begin with the word WETREP and a 2-letter abbreviation for identification of the report. Messages so prefixed are dispatched free of charge to ships.

  6 The reports shall be drawn up in accordance with the following table. The designators A, B, C, E, F, G, I, P, T, W and X are mandatory for a sailing plan report, A, B, C, E and F for a final report, A, B, C, E, F, and I for a deviation report. The designator Q shall also be included at any time where defects including breakdown, damage, deficiencies, circumstances affecting normal navigation should occur within the reporting area.

Designator Function Text
Name of system Code word "WETREP"
  Type of report: One of the following 2-letter identifiers:
  Sailing Plan "SP" (Sailing Plan)
  Final Report "FR" (Final Report - on final leaving the Reporting Area) containing only A, B, C, E & F
  Deviation Report "DR" (Deviation Report) containing only A, B, C, E, F, and I
A Ship Name and call sign (ship name, call sign, IMO identification number and MMSI Number) (e.g.: NONESUCH/KTOI)
B Date Time Group corresponding to the position under designator C given in UTC (Co-ordinated Universal Time) A 6-digit group followed by a Z. The first 2 digits giving date of month, the next 2 digits giving hours and the last 2 digits minutes. The Z indicates that the time is given in UTC (e.g.: 081340Z).
C Position by latitude and longitude A 4-digit group giving latitude in degrees and minutes suffixed with N, and a 5-digit group giving longitude in degrees and minutes suffixed with W. (e.g.: 5512N 03420W).
E Course True course A 3-digit group (e.g.: 083).
F Speed Speed in knots A 2-digit group (e.g.: 14).
G Name of last port of call The name of the last port of call (e.g.: New York).
I Destination and ETA (UTC) The name of the destination followed by expected time of arrival, expressed as under designator B. (e.g.: Milford Haven 181400Z).
P Cargo Oil cargo type(s), quantity, grade(s) and density of heavy crude oil, heavy fuel oil and bitumen and tar.
If those tankers carry other hazardous cargo simultaneously: the type, quantity and IMO class of that cargo, as appropriate.
Q Defect, damage, deficiency, limitations Brief details of defects including breakdown, damage, deficiencies or other circumstances affecting normal navigation.
T Address for the communication of cargo information Name, telephone number and either: facsimile, e-mail address or URL.
W Total number of persons on board State the number.
X Various information Various information applicable for those tankers:
  • characteristics and estimated quantity of bunker fuel, for tankers carrying more than 5,000 tonnes of bunker fuel,
  • navigational status (for example, under way with engines, at anchor, not under command, restricted in ability to manoeuvre, constrained by draught, moored, aground, etc.).

  7 Sailing Plan ("SP") to be sent as a first report:

  • a On entering the Reporting Area as defined in paragraph 2.1.

  • b Immediately on departing from a port located within the Reporting Area.

Example:

Name of station to which the report is being sent

WETREP- SP

A. NONESUCH/KTOI

B. 161520Z

C. 4105N1115W

E. 026

F. 15

G. RAS TANNURAH

I. ROTTERDAM 230230Z

P. 56,000 TONNES HEAVY FUEL OILS

T. J. Smith, 00 47 22 31 56 10, Facsimile 00 47 22 31 56 11

W. 23

X. NONE, NONE

  8 Final Report ("FR") to be sent:

  • a On leaving the Reporting Area.

  • b On arrival in a port situated within the Reporting Area.

Example:

Name of station to which the report is being sent

WETREP- FR

A. NONESUCH/KTOI

B. 201520Z

C. 5145N0238E

E. 044

F. 16

  9 Deviation Report ("DR") to be sent:

  • a When they deviate from routeing to their original declared destination/port/terminal/anchorage or position "for orders" given at time of entry into the Reporting Area.

  • b When deviation from planned route is necessary due to weather or equipment malfunction or a change in navigational status.

Example:

Name of station to which the report is being sent

WETREP- FR

A. NONESUCH/KTOI

B. 201520Z

C. 4957N0207W

E. 073

F. 14

I. ROTTERDAM 270230Z

X. NONE, SATISFACTORY

Parent topic: Annex 1 - Description of the Mandatory Ship Reporting System for the Western European Particularly Sensitive Sea Area
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